Task agent
“I track deadlines and owners — no task ever slips”
Job description
- I track task deadlines and statuses
- I remind owners about due dates
- I escalate overdue tasks
- I collect statuses without extra meetings
GPT for business. Only with tools
Run tasks, projects, people and documents — with AI that does the work, not just answers.
- AI
- Tasks
- Projects
- People
- Documents
- Workflows
Start for free
No credit card Free plan with no time limit
Northwind ATLAS Meridian Crestline OMNI HALCYON Bluepeak Fairmont Northwind ATLAS Meridian Crestline OMNI HALCYON Bluepeak Fairmont
Work management
Your business moves without your reminders
Bring tasks, deadlines and owners into Darlean — the team knows what to do, and you stop chasing statuses in chats.
- Tasks Assignments, deadlines and ownership in one place.
- Projects Plan project stages, allocate resources and keep deadlines on track.
- Time tracking Track time and team workload.
Workflows and approvals
Requests approved. Documents signed
Darlean routes documents and requests through the right approval path — you see every status and spot delays fast.
- Workflows Visual workflow builder: branching, parallel steps, SLAs
- Requests Create, approve and track internal requests.
- Document workflow Sign documents with your own drawn signature — right in Darlean.
People
Your team in one system
Org chart, work hours and HR documents — transparent, simple and free of manual busywork.
- Org chart Who works where and who owns what, at a glance
- Timesheets Work-hour tracking — automatic, not in Excel
- Delegates Automatic delegate assignment during vacation or sick leave
Tools
Zoom, Slack and Google Drive — no longer needed separately
Calendar, video meetings, chats, notes and files — built in and connected to the work.
- Calendar Two-way Google and Outlook sync, meeting links
- Video meetings The AI Secretary records, summarizes and creates tasks
- Chats and notes Talk with your team and keep what matters in one place.
- Drive Store, organize and share files in one place.
An AI assistant that runs your company
Takes routine off your plate, helps you run the company and keeps key tasks, workflows and decisions under control.
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Manages your inbox, drafts replies, keeps the focus on what matters
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Manages files on Google Drive: creates, edits and keeps things organized
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Answers any question at GPT level
The AI assistant manages agents
Report agent
“I build reports from company data and explain the numbers in plain language”
Job description
- I build reports from company data
- I explain numbers in plain language
- I answer questions about metrics
- I prepare the weekly summary
Expense agent
“I read receipts, categorize expenses and can show a report across all employees anytime”
Job description
- I build expense reports
- I read receipts and assign categories
- I clarify expense details with employees
- I show expenses per employee
AI Secretary
“I record meetings, write summaries and turn agreements into tasks”
Job description
- I record and transcribe meetings
- I write summaries and minutes
- I create tasks from agreements
- I send outcomes to participants
Enterprise-grade security, by default
Your data is the most valuable thing you trust us with. Access control, encryption and AI transparency are built into the platform — not sold as an add-on.
Enterprise sign-in
SSO via Microsoft Entra and two-factor authentication. When someone leaves, access is revoked centrally in one action.
- Microsoft Entra SSO Active
- 2FA for every role Active
- Access revoked · 9:41 AM
Roles and access levels
Custom roles and permissions down to confidential fields: HR sees salaries, legal sees contracts, only you see everything.
Built-in signing
Draw your signature once — it's applied to documents you sign, and every signature is recorded in the audit history.
AI without leaks
Zero Data Retention: your company data is never stored by model providers or used for training. A human confirms agent actions.
Zero Data Retention 0 logs
Your data belongs to you
Full export anytime: Excel reports, documents, API with OAuth. No data held hostage — leave freely, even if we’d rather you stayed.
Audit and history
Every action on a document or task is logged: who opened, who approved, who signed and when. Disputes are settled by history, not memory.
- Document opened 10:02 AM · CFO
- Approved 10:26 AM · Legal
- Signed 11:14 AM · Digital signature
One solution for every role in the business
For business owners
1 system
instead of 5+ separate tools
The full picture without meetings: statuses, numbers and decisions in one system, with AI agents driving the routine.
- Task and workflow control
- Analytics and dashboards
- E-signing
- Team communication
For COOs
0
lost tasks or unescalated overdue items
Workflows follow their routes, overdue items escalate automatically, team workload is visible ahead of time.
- Team workload view
- E-signing
- Team communication
- Task and workflow control
For CFOs
100%
of payments follow an approval route
Payment requests follow an approval route while the expense agent reads receipts and keeps reporting ready.
- Payment approvals
- E-signing
- Budget control
- Expense agent
For HR directors
E-sign
HR documents signed in minutes
A transparent org chart, e-signed HR documents and automatic delegate assignment — no manual busywork.
- Org chart
- HR documents with e-signature
- Delegates
- Time tracking
For legal and accounting
100%
of actions in the audit history
Built-in signing, clear approval routes and a full action history for every document.
- E-signing
- Approval routes
- Audit and history
For project managers
−5 hrs
of meetings a week — the agent collects statuses
Plan stages and resources, keep deadlines on track — the agent collects statuses, no extra meetings.
- Gantt and project stages
- Task agent
- Status without meetings
- Time tracking
Onboarding is our job, not yours
Live in a week. Seriously.
Not a six-month rollout with consultants, like classic ERP. Most teams start working in Darlean within their first week.
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We migrate your data
Import of tasks and documents, two-way Google and Outlook calendar sync — not a single meeting gets lost.
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We configure your workflows
Approval routes, roles and permissions, document templates — set up with you, around how you actually work.
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We train your team
Live onboarding sessions and support that stays close: chat, email or a call — not a ticket queue on another continent.
Schedule your launch The free plan takes 10 minutes to set up — no help needed
Peace of mind for your data and money
Answering your doubts before you ask them
Reliability
Darlean is built by DAR Solutions, with teams in the US and Europe.
Honest pricing
Freemium is free forever. Paid plans are a flat price per user — no hidden fees. Upgrade in one click, downgrade without penalties.
Human support
Real people on chat, email or a call — a US-based team in your time zone, not an offshore ticket queue.
Easy migration
Import of tasks and documents, two-way calendar sync, hands-on help with migration and training. No history or meetings get lost.
Frequently asked questions
Where is our data stored and who can access it?
Access is governed by your workspace roles and permissions — you decide who sees what, down to confidential fields. Sign-in supports SSO via Microsoft Entra and two-factor authentication.
The AI reads our documents. Is that safe?
Darvis runs in Zero Data Retention mode: your company data is never stored by model providers or used for training. A human confirms key agent actions.
What does it really cost?
Freemium is free forever (tasks, document workflow, HR, dashboards, chats) — no credit card. Paid plans are a flat price per user per month: one subscription instead of 5–6 separate tools. Your counterparties always sign documents for free.
How does document signing work?
You draw your signature once, and it is applied to the documents you sign. Every step is recorded in the audit history, and your counterparties always sign for free.
How reliable is this? What happens to our data if something goes wrong?
Darlean is built by DAR Solutions, with teams in the US and Europe. Your data belongs to you: export is available anytime, including Excel reports and the API.
What if the team doesn’t adopt a new system?
You can create tasks by voice through Darvis, and we help with import, setup and training — most teams are working by day one. Calendars sync two-way with Google and Outlook, so familiar tools keep working.